Executive Assistant (Job ID: KELKYL1)

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH JOB TITLE: Executive Assistant JOB ID: KELKYL1 INDUSTRY: Business Consulting and Executive Coaching LOCATION: LATAM / South Africa / PH / Egypt JOB STATUS: Part Time (10–20 hours/week to start, with potential to scale to full-time) WORK SCHEDULE: Monday to Thursday, Flexible within Central Time Hours SALARY: $6 - $8 per hour TARGET START DATE: Within 30 days ideally ROLE OVERVIEW About the Client: The client is a growing boutique business consulting and executive coaching firm dedicated to helping small and medium-sized businesses (SMBs) scale, grow, and break through operational ceilings.

They provide high-impact executive coaching, strategic planning facilitation, and fractional Chief Marketing Officer (CMO) services.

Because the Principal Consultant spends significant time traveling and delivering hands-on advisory services to clients, they are seeking a highly proactive, organized, and tech-savvy Executive Assistant (Virtual) to act as an operational backbone, eliminate administrative bottlenecks, and optimize business efficiency.

About the Role: As an Executive Assistant, your primary objective is to capture lost time, turn unstructured thoughts into organized business workflows, and manage both professional and personal logistics for the Principal.

This is a highly collaborative, fast-paced role for someone who thrives on keeping things running smoothly behind the scenes.

Key Responsibilities Your day-to-day responsibilities will include: Email & Communication Management: Act as a gatekeeper for incoming correspondences; monitor, triage, organize, and draft responses to keep the inbox running efficiently.

Calendar Coordination & Scheduling: Proactively manage a complex, shifting calendar, ensuring client sessions, travel times, and administrative blocks are tightly coordinated.

Executive Document & Agenda Prep: Take ad-hoc, verbal brain-dumps (often dictated via phone calls or voice notes from the road) and rapidly synthesize, format, and structure them into professional client agendas, notes, or action items.

Client Coordination & Follow-Ups: Assist with seamless communication between the company and its executive clients, ensuring timely delivery of materials.

Workflow & Process Organization: Maintain digital files, track project statuses, and continuously look for ways to optimize standard operating procedures.

Personal Assistance: Manage miscellaneous personal tasks to support the Principal's daily life, such as ordering flowers for family milestones, checking sports game schedules for family members, and placing online grocery orders.

Qualifications & Skills Exceptional Communication Skills: Near-native English fluency (both written and verbal) is required.

You must have a very clear, professional accent and the ability to articulate thoughts professionally while grasping executive intent quickly.