Executive Assistant to the Clinical Director

Category: Mental Healthcare Location: Company Overview: Insight Therapy Solutions is a remote telehealth organization dedicated to expanding access to mental health services.

Our team collaborates across departments to support clinicians and ensure that clients receive well-coordinated care.

Why Join Us: 100% remote – work from home Opportunity to work closely with senior leadership Collaborative and mission-driven team environment Opportunity to contribute to the operational structure that supports clinical services Perks & Benefits: Paid Time Off (PTO) Paid U.S. holidays Paid birthday leave Monthly health stipend Position Overview: The Executive Assistant to the Clinical Director provides high-level administrative and coordination support to ensure the smooth functioning of clinical operations.

This role helps the Clinical Director stay focused on strategic priorities by organizing workflows, coordinating communication across departments, and maintaining clear documentation of key activities.

Working closely with teams such as Front Desk, Marketing, Clinical HR, Credentialing, Billing, and Finance, the Executive Assistant helps keep information flowing efficiently while ensuring that operational updates, meeting outcomes, and internal initiatives remain well organized.

This position requires strong judgment, discretion when handling sensitive information, and the ability to manage multiple priorities in a remote environment.

Key Responsibilities: Executive & Administrative Support: Manage the Clinical Director’s calendar, including scheduling clinical, operational, and cross-departmental meetings.

Coordinate meeting logistics, prepare agendas, and ensure the Clinical Director has the relevant materials in advance.

Support daily administrative needs so the Clinical Director can focus on leadership priorities and operational oversight.

Help organize tasks, deadlines, and follow-ups to maintain a structured workflow.

Communication & Coordination: Monitor incoming communications for the Clinical Director and ensure messages are addressed or routed appropriately.

Act as a coordination point between the Clinical Director and teams such as Front Desk, Marketing, Clinical HR, Credentialing, Billing, and Finance.

Track requests, decisions, and action items to ensure timely follow-through.

Help maintain clear communication across departments when initiatives involve multiple teams.